Personal Assistant

Closing date: 30th January 2025

You will be joining the Data, Analytics and AI team and providing effective and efficient data support including the prioritisation of work, diary management, meeting management and communication.

The role requires confidentiality with the ability to handle sensitive information.

The role requires the use of initiative and the ability to work effectively with staff at all levels.

Accountabilities & Responsibilities:

• Provide general administration support.
• Inbox monitoring/management.
• Diary management; scheduling & co-ordinating.
• Organise meetings; scheduling & preparing agendas.
• Attend specific meetings, draft notes/take minutes and action recommendations as required.
• Arrange travel and/or accommodation.
• Support the submission of expenses. Control costs wherever possible and obtains authorisation as required.
• Pro-active in taking action where required.
• Work to meet deadlines and managing shifting priorities.
• Support colleagues’ work as part of a team.
• Manage and organise events; social functions, town halls or any event as required.

Behavioural Competencies:

Communication -

• Ensure that all communication is clear and appropriate for its intended audience.
• Able to communicate with employees of all levels.
• Establishing relationships, contributing to an open culture and maintaining contacts with people from a variety of backgrounds and disciplines.
• Effective, approachable and sensitive communicator. Ability to adapt style and approach to meet the needs of different audiences.

Solutions Driven -

• Focus on providing solutions to problems.
• Continually look for ways to improve the service being provided.

Challenging -

• Be prepared to challenge the status quo and make suggestions for improvement.
• Be willing to voice an opinion on all matters whilst being receptive to feedback.

Time Management -

• Well organised and able to prioritise tasks with an ever-changing workload.
• Able to work autonomously.

Technical and Role Based Skills -

• Methods and techniques for running effective meetings and for understanding and influencing the roles played by participants.
• Methods and techniques for the organisation, storage and version control of information in both paper and electronic formats.
• The use of everyday desktop software.

Interview Process

This will be a 2 stage interview process via Teams.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we’re consistently voted one of the Sunday Times Best Big Companies to Work For in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.

All colleagues will receive 33 days holiday (including banks holidays) when they join us, and this will increase with length of service, up to a maximum of 38 days (including banks holidays). You also have the option to buy or sell up to five days of annual leave in addition to your allocation.

You can also view some of our other key benefits here.

We are proud supporters of Women in Data®.  Connect, engage and belong to the largest free female data community in the UK – visit: www.womenindata.co.uk to join our community.

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